SPACE RENTAL PAYMENT APPLICABLE DEPOSIT MUST ACCOMPANY THIS APPLICATION.
Balance due and payable 30 days prior to the show. If balance is not received by the deadline, Exhibitor waives all rights to the space contracted and Show Management will not guarantee space at the requested location speciﬁed in the contract. Full payment is compulsory in advance of move-in dates. Modern Bride Wedding Show, (referred to herein as “Show Management” or “MBWS”) reserves the absolute discretion to grant or refuse any request from individuals or companies wishing to exhibit in the show.
Booth space must be cancelled in writing. Cancellation received 30 days or more prior to the ﬁrst show day – 50% of booth cost will be refunded. Cancellation received within 30 – 0 days prior to the ﬁrst show day or Exhibitor fails to occupy booth space without notice, 0% of booth cost refunded and Exhibitor will be liable for any unpaid balance of the contract.
Show management agrees to provide a standard display booth. Carpet, furnishings, décor etc. are the sole responsibility of the Exhibitor. Exhibitors will be responsible for the set up of their own exhibit. The Exhibitor agrees to conﬁne its activities to the exhibit space.
Subletting space is prohibited. The Exhibitor shall not assign, sublet or apportion the whole or any part of the space allocated by Show Management to the Exhibitor.
ASSIGNMENT OF EXHIBIT SPACE:
Exhibit space will be allocated by Show Management. Show Management reserves the right to relocate exhibits which may be affected by a change in the ﬂoor plan, or in the interests of optimum trafﬁc control and exhibit exposure. Show Management will not be held liable if competitive exhibitors are adjacent to or opposite each other, but, if possible, efforts will be made to allocate space on a basis fair to all exhibitors.
All exhibitors must be set up within the time schedule speciﬁed in Exhibitor Manual. No major changes to displays are permitted during public show hours. Show Management shall have the right to open any booth where an exhibitor is absent during show hours. Show Management will not be responsible to an exhibitor for any loss or damage caused as a result of the booth being opened and unattended during show hours.
ARRANGEMENT OF EXHIBITS:
Displays must not protrude beyond the measured booth dimensions or obstruct a clear view of the neighbouring booths, and may not be taller than 8 ft. in height except in speciﬁed areas. Please advise at time of application if display exceeds 8’ in height. Exhibitor may not attach displays to walls, structural supports, or ﬂooring in the exhibit building by nails, screws, bolts or permanent cement, nor may it suspend anything from the ceiling or rafters. No exhibitor shall permit the exposure of any unﬁnished surface to neighbouring booths. If Exhibitor fails to correct the unﬁnished part, Show Management will have the right to ﬁnish such outside partitions. The cost of such repairs shall be paid by the Exhibitor to Show Management upon demand being made. Show Management reserves the right to restrict the use of glaring or irregular lighting effects.
DISMANTLING AND REMOVAL:
No exhibitor shall dismantle or remove any part of its display before the time scheduled as speciﬁed in the Exhibitor Manual. Any material remaining after the cut off time may be removed by Show Management at Exhibitor’s expense.
CHARACTER AND CONDUCT:
All displays and promotional literature must be in good taste. The product or service must be presented in a professional manner and no carnival or side show sales tactics will be permitted. Free samples may be distributed. Orders for products may be taken and merchandise may be sold at cash retail prices. The sale and/or distribution of wine, liquor or beer is strictly prohibited in the exhibit hall, except with the consent of Show Management. If consent is given, the Exhibitor must comply with all relevant laws and regulations. If in the opinion of Show Management an exhibitor or its servant or agents conduct themselves in an objectionable manner, Show Management reserves the right to expel them from the show. In such circumstances, Show Management will not be liable for any damage or loss to the Exhibitor or the person expelled, nor will there be any refund of exhibitor fees.
NOISE AND MACHINERY:
Show Management shall have the right to stop the display, demonstration of or the running of an engine or machine which by causing vibration, noise, smoke, smell or any of them is considered to be a nuisance. The Exhibitor shall at the request of Show Management stop the use of loudspeakers, microphones, ampliﬁers, musical instruments, gramophones, radios, ﬁlm equipment or any of them. The Exhibitor shall not have on its stand or exhibit or display at the show any goods of an explosive, inﬂammable, obscene or noxious nature. Show Management reserves the right to refuse or terminate the exhibit or sale of any article which they may in their discretion deem unsuitable or objectionable or deceptive to purchasers.
Exhibit must be attended during all show hours by at least one representative of the Exhibitor. It is the Exhibitor’s responsibility to keep its area clean and orderly throughout the show and to ensure it is ready for opening at the time the show opens each day.
GENERAL SHOW AREA:
All lobbies, corridors, aisles, restrooms, food and beverage concessions, and special assembly rooms will be considered as general show areas to be used for the movement and ﬂow of the public and/or for their entertainment and convenience. No exhibitor will be permitted to use these areas for the display or distribution of products, services or their attendant literature.
The Exhibitor may use the name of the show to promote only its participation at the show. It cannot be used in any way that is perceived as an endorsement by Show Management of the Exhibitor’s company, product and/or service. The Exhibitor acknowledges that damages are not a sufﬁcient remedy and consents to a court injunction to prevent any unauthorized use of any trademarks or trade names in use by Modern Bride Wedding Show. Exhibitor grants Show Management the right to use the name of the Exhibitor as a part of its advertising for the limited purpose of communicating that the Exhibitor is displaying its products or services at the show.
DRAWS, PROMOTIONAL GIVEAWAYS AND MAILING LISTS:
All Exhibitor draws and promotional giveaways must be free and clear of any ﬁnancial obligation on the part of the winner and must be in compliance with all applicable laws. Exhibitor is solely responsible to ensure that its promotional activities are in compliance with all applicable laws. All contest terms and conditions, and list of prizes available and their value must be clearly posted. Show Management reserves the right to cease any promotional activities that do not meet with the above criteria. Mailing lists compiled by the Exhibitor at the show may not be sold or otherwise distributed and are for the exclusive use of the Exhibitor, unless otherwise consented to by participating individuals.
BADGES AND PASSES:
Exhibitor badges will be issued only to companies named on the Exhibitor’s application or such other persons as may be approved by Show Management.
SECURITY, SAFETY, FIRE AND HEALTH:
The Exhibitor will assume all responsibility for compliance with local, city and provincial safety, ﬁre and health ordinances regarding installation and the operation of its exhibit. Exhibitor shall be properly insured for same. Security will be provided by Show Management on a 24 hour basis throughout move-in, show and take-down hours. Except during show hours and where possible, doors will be locked and guards will be on the premises. Limited access will be provided at other times only to bona ﬁde exhibitors and their authorized representatives. Such admittance will be by badge only. The removal of material from the show ﬂoor is prohibited, except where such removal is granted on application in person to Show Management. Security will permit removal only on presentation of a property pass (Security Release Form) issued by Show Management and signed by both the Exhibitor and Show Management. Invoices must be supplied to the purchaser of any merchandise sold. Invoices must be shown to security prior to removal of the merchandise from the premises.
SHOW MANAGEMENT LIABILITY AND EXHIBITOR’S INSURANCE:
Show Management shall not under any circumstances whatsoever be liable or responsible for (a) any loss, damage, theft or destruction whatsoever or howsoever caused to any goods, equipment or any other property belonging to the Exhibitor or for which the Exhibitor is responsible (b) any damage or injury suffered by the Exhibitor or his servants or agents or by any other person (c) any loss, damage, injury, or cost whatsoever suffered by the Exhibitor by reason of any change in the date, time or place of Exhibition or the abandonment thereof. The Exhibitor shall be liable for and will indemnify and hold harmless Modern Bride Wedding Show, afﬁliates and related companies and their respective directors, ofﬁcers, employees and agents from any and all liability, causes of action, claims, demands or proceedings whatsoever, whether by common law or statute, arising out of or in any way related to the Exhibitor’s participation at the show and/or Exhibitor’s products and/or services. Exhibitor agrees to provide Show Management with a certiﬁcate of insurance for a minimum of $5,000,000.00 General Liability Coverage inclusive of bodily injury and/or property damage for each occurrence. Modern Bride Wedding Show and the owner of the building must be named as additional insured. If Show Management should be prevented from holding the show by any cause beyond its control or if it cannot permit the Exhibitor to occupy its rented space due to circumstances beyond its control including, but not limited to, strike, ﬁre, civil disobedience, inclement weather, lockouts, acts of God, and suppliers, Show Management shall have no further obligation or liability to the Exhibitor. Any contractual agreements made between the Exhibitor and any supplier shall be between those parties and Show Management shall not be a party thereto nor incur any liability on behalf of anyone in such contractual arrangements. The Exhibitor shall at its own expense employ the ofﬁcially appointed contractors as stated in the show brochure for all electrical work. The Exhibitor shall not interfere with any of the services carried out in respect of the show premises.
All matters and questions not covered by these Terms and Conditions are subject to the decision of Show Management. In addition, Show Management shall have full discretion in the interpretation and enforcement of all terms and conditions contained herein and the authority to make such amendments thereto and such further rules and regulations governing the conduct of the participation in the show as it shall consider necessary for the proper presentation of the show. Exhibitor agrees to abide by all decisions of Show Management and further agrees to cease any activity that the Show Management deems to be a violation of the terms and conditions and to follow the directive of Show Management. This Agreement shall be governed by, and construed in accordance with, the laws of the Province of Ontario and the federal laws of Canada applicable therein. Any court of competent jurisdiction within the Province of Ontario will be the exclusive jurisdiction and venue for any disputes arising out or relating to this Agreement.